ProssimaAI
Common Challenges vs. Business Objectives
The Challenge
The Objective
Manual, error-prone invoice processing
90% touchless processing
Delays in payment approvals
Optimize working capital
Scattered documents for audit
Audit-ready 24/7
Time-consuming reconciliations
Close books faster
Risk of GST/TDS non-compliance
100% statutory compliance
INVOICE PROCESSING: Stop Data Entry
"AP team manually types hundreds of invoices. Typos lead to payment rejections and disputes."
Before (Manual)
- • Manual typing into ERP
- • Typo in GST amount
- • Error found weeks later
- • Payment rejected
Result: Wasted time & errors
With ProssimaAI
- AI OCR Data Extraction
- Auto-Validation against PO
- Instant Error Flagging
Result: Zero manual entry
RECONCILIATION: Close in Hours
"Month-end is a nightmare of matching bank statements to ledger in Excel. One mismatch takes hours to find."
Before (Manual)
- • Download bank statement to Excel
- • Manual tick-and-tie
- • Days spent investigating diffs
- • Delayed closing
Result: Stressful month-end
With ProssimaAI
- Daily Auto-Reconciliation
- Intelligent Matching logic
- GST vs GSTR-2A matching
Result: Continuous financial clarity
PAYMENT APPROVALS: Prevent Fraud
"Urgent payments wait for physical signatures. Risk of duplicate or fraudulent payments is high."
Before (Manual)
- • Physical file movement
- • Signatories unavailable
- • No validation of bank details
- • Late fees incurred
Result: Fraud risk & delays
With ProssimaAI
- Digital Payment Workflow
- Beneficiary Name Check API
- Duplicate Payment Alert
Result: Secure, fast payments
DOCUMENT MANAGEMENT: Audit Ready
"Auditor asks for an invoice from 6 months ago. Team spends 2 days searching physical files."
Before (Manual)
- • Physical storage in warehouse
- • Files lost or damaged
- • Manual retrieval is slow
- • Audit findings raised
Result: Audit nightmare
With ProssimaAI
- Digital Repository linked to ERP
- Smart Search by PO/Inv #
- One-click Audit Pack export
Result: Audit in minutes
STATUTORY COMPLIANCE: Never Miss
"TDS payment deadline missed due to manual tracking. Penalty notice received."
Before (Manual)
- • Excel tracker for deadlines
- • Date missed in busy season
- • Notice from tax dept
- • Penalty paid
Result: Compliance risk
With ProssimaAI
- Automated Compliance Calendar
- TDS Liability vs Payment Reco
- Auto-alerts for due dates
Result: 100% compliant
EXCEPTION ESCALATION: Resolve Fast
"Disputed invoice sits in 'Pending' folder for months. Liability is understated."
Before (Manual)
- • Dispute noted in email
- • Forgotten over time
- • Vendor stops supply
- • Surprise liability at year-end
Result: Hidden liabilities
With ProssimaAI
- Centralized Dispute Management
- Auto-reminders to resolve
- Aging Analysis of disputes
Result: Clean books always
